No matter what stage the enterprise’s backup strategy is in, there is always room for improvement.
It’s easy to think of backup as simply storing copies of data and files. While this is a key factor, it is also important to consider what will happen when you need to recover and access this data in the future.
Due to its powerful functions, large enterprises usually have an efficient backup system that can meet their specific needs. However, small and medium-sized companies may sometimes lag behind and find it difficult to implement the best backup strategy, especially when technology is changing.
No matter what stage of the enterprise’s strategy, you can adopt some techniques to enhance backup.
(1) Prioritize backup efficiency
Slow file recovery is often a sign of inefficient backup. Often, the problem is that the implemented solution does not meet the exact needs of the business, or lacks the details and granularity plans needed to achieve optimal efficiency.
Therefore, it is important to switch to a recovery process, not just based on simply making everything work, regardless of its system complexity. Instead, it’s best to develop more detailed and complex plans around specific systems, applications, and data. This will help enterprises backup and run quickly and efficiently.
Backup products that integrate directly into these existing systems will greatly help the process, as each integration point helps to improve efficiency and ultimately productivity.
Using a consistent backup process and often using standard test procedures for testing can ensure that backups have been run and tested correctly. If there is a recovery situation, this will mean fewer problems.
Enterprises need document processes that can be easily repeated throughout the business, which will reduce response time, reduce support costs, and ultimately minimize downtime.
Following the 3-2-1 backup rule is a good way: keep at least three copies of a dataset, store the backup copy on at least two different storage media, and keep one of the backup copies in a remote location.
(3) Treat backup as a daily habit
In the solarwinds hosted service provider (MSP) survey, 32% of respondents admitted that they did not make daily backups. However, in the event of a serious accident, data may be lost for days or weeks.
Backups are more than just additional copies of data. The real goal is disaster recovery. If backups are performed regularly, once an event occurs, it will significantly reduce recovery time because it is easier to determine exactly which backup will resolve the data loss event.
The basic theme is to change the way business processes backups. Enterprises can make significant improvements to their backup processes by using simple and structured service options, running repeatable and consistent backup jobs, and using integrated solutions.
(4) Don’t think you’ve backed up
As more and more enterprises migrate their business to the cloud platform, it is generally believed that SaaS providers (such as Google drive and office 365) have covered backup. However, although many providers are ready to protect the data in the cloud from their own problems (such as hard disk failure or natural disaster), it will not help if the problem is on the enterprise side.
If a ransomware attack deletes enterprise files, or employees accidentally or maliciously delete them, it may be difficult to recover data. This is why it is wise to back up a second copy of cloud computing data somewhere locally, which makes it easy for enterprises to recover data in case of accidents.
(5) Keep abreast of changes in backup technology
Backup is not a new idea, but the risk is that it’s easy to take things for granted. But even familiar technologies like backup continue to move forward and do so in a better, easier, faster, and cheaper way. An example is the cloud first backup solution, which has become a cost-effective way to store data copies offsite and reduce local storage requirements.
(6) Determine what needs to be saved
Ideally, the backup strategy will cover everything from a large amount of data to hidden in the software. However, for many organizations, this is unrealistic.
Creating and maintaining a second copy of all content can be costly and unnecessary. For example, hard drives are usually populated mainly by operating system and program files, and since they can be reinstalled from other sources, neither needs to be backed up. If the organization’s backup strategy is not specifically designed to exclude such data types, the amount of data backed up will increase sharply, resulting in higher costs.
In order to enhance backup strategies, data, folders, and files should be filtered because enterprises determine the risk of loss they can bear. First, databases and accounting files are often the most critical business assets, and it is good practice to back up these files before and after use. Other core files, such as folders and e-mail data saved in documents, should also be backed up once a week. However, in addition, the backup strategy should be determined on a case by case basis.
When deciding what is critical to business operations, keep in mind that a second copy can improve the speed of recovery and restore.
Responsible editor: CT