The use of cloud storage is increasing. However, SMEs are still skeptical. In fact, 61% of SMEs think their data is unsafe in the cloud. Why do these perceptions still exist? What can we do? Cloud brings many benefits to enterprises, but also brings some risks. Small and medium-sized enterprises believe that it is risky to entrust valuable data to a third party because you can no longer control the data.
The first risk is that unauthorized access is more difficult to detect. Because the data is pre stored, you need to go to the office to access these files in person, creating a natural boundary for unauthorized access outside the organization. In addition, it can only restrict access to specific devices. With cloud based storage, data can be accessed anywhere in the world and on any device, which greatly increases the opportunity for unauthorized access.
The second risk is that stealing data from former employees is more difficult to stop or prevent. For exactly the same reason, when employees store valuable information on a physical desktop computer, it’s easier to find out that they’re stealing it. Cloud storage makes it easy for employees to steal data before they leave.
The third risk is that mixed storage environments are difficult to manage. There is no doubt that mixing internal and cloud storage can improve productivity. However, it also makes it very challenging to manage the security of data stored across multiple environments. According to a recent study, 56% of SMEs say it is difficult to manage data security in a hybrid infrastructure.
According to the same study, many companies think their data is more valuable than their customers’ data. This is quite worrying given the increasing number of third-party and internal violations.
This mindset worries companies that operate large and complex supply chains because once data security appears on third-party systems, they lack control over data security. In addition, as we said before, many organizations are using a hybrid local and cloud storage system, and they are trying to manage the security of their data – whether it’s their customers’ or their own.
In addition, 45% of organizations said that migrating to the cloud had compromised their security, and 59% felt that the local security controls of ordinary cloud storage providers were insufficient to protect data. However, 90% of users only rely on the local security of the cloud storage provider they use, and only 10% use third-party cloud file monitoring tools to prevent unauthorized access to sensitive files.
There is clearly a need for a more effective way to ensure that data in the cloud remains secure. Migration to the cloud does not reduce the security of access and use of file data by organizations.
The mindset of “my data is more important than yours” needs to be changed. Many organizations share large amounts of sensitive data with their customers via email and the cloud – as supply chain attacks increase, it takes just one mistake from one supplier to disclose your data. Many organizations consider the network security of partners before they choose to cooperate with them. Therefore, it is critical that organizations can demonstrate that they can secure customer data.
The most effective way to ensure your data protection, whether it’s in the cloud or a mixture of internal and cloud, is to invest in technology, proactively track, audit and report all access files and folders and alert you in real time when suspicious file activity occurs. If you have a solution that provides a consistent view of data security on all storage servers, whether local or third-party cloud systems, you can rest assured that if someone tries to access your data in addition to authorized employees, you will be the first to know, and therefore, what can be done.