When it comes to artificial intelligence, people’s first thought may be to communicate with humans, especially the less fluent automatic answering phone or chat robot. But when AI is used effectively, this technology offers great potential to promote better and more creative cooperation.
With the deepening of artificial intelligence in workplace collaboration technology, people will be able to turn the previous daily tasks such as meeting minutes and schedule into a creative output. The use of artificial intelligence will create a new world in the office environment, which was impossible a few years ago.
The following five methods can make AI contribute to creative meetings and make the venue a place for people to gain useful knowledge and experience.
1. Automatic note taking allows brainstorming to move forward at full speed
For the staff in charge of meeting minutes, it is often found that it is difficult to keep up with the speakers during the meeting. At the end of the meeting, due to being tired of recording, it is possible to hardly remember the contents of the meeting, let alone the details.
Recording meetings accurately and automatically may be one of the easiest ways that AI can help conference participants really focus on the theme of the conference.
In addition, the use of artificial intelligence can search the important keywords and innovative ideas in the conference speech, so that the participants can fully understand each detail and idea after the conference, and let them participate in the whole process without taking notes. This will become a warm and unrestricted conference and encourage the collision and exchange of ideas.
2. AI driven project and agenda updates prevent people from falling into the dilemma of recalling specific details after the meeting
Artificial intelligence technology is based on rule-based decision response, which means that it can be taught to identify specific keywords. Organizers may say important words that AI can recognize and respond to – which means AI has the ability to take action, a more complex task than providing meeting minutes.
In addition to action items, AI can help record deadlines, and if you plan to do so, it will be able to alert when deadlines come. AI can record the most important part of the meeting and share it with participants afterwards, and ensure that any intention or necessary follow-up action is not forgotten.
3. Automatically capturing nonverbal prompts can let people know when to have a good idea
Group messages or emails better provide people with tips to attend meetings. Although there are often “meeting mistakes”, some meetings do have a profound impact, such as giving the organizational team key inspiration, reaching a key deal, or making a breakthrough in building relationships with managers, employees or customers.
For example, during the meeting of the communication and Cooperation Department of Logmein company, all participants reacted strongly to the innovative ideas put forward at the meeting, and their participation and information sharing reached the * * * level. If we can make full use of these moments, we can release the full potential of their team and promote dramatic development in the process of achieving the most critical goals. The challenge is to be able to identify and use these examples to * * * maximize participation and productivity between and during future meetings.
AI will be able to recognize and record these moments more easily, because they are usually recognized through nonverbal cues, such as facial expressions, nods, laughter. Note takers may not be able to accurately capture these moments and other reactions. Using AI helps keep these moments complete and easy to identify later, preventing great ideas from being misunderstood or missed.
4. Improving overall efficiency can prevent meetings from delaying and consuming people’s creativity
Everyone has experienced meetings that seem to drag on indefinitely, or see people whispering at them. This happens when people don’t pay attention to the meeting. They may doodle on their Notepad, work with laptops, or raise topics that have been discussed.
However, when AI can eliminate these ordinary affairs in the meeting, such as scheduling or attendance, participants can quickly complete management tasks and housekeeping projects. It is understood that the use of AI technology will record all these for future reference and enter the free flow stage of thought exchange. For regular meetings that do not always require major brainstorming, artificial intelligence will promote the meeting to be more effective and concise, so that participants will soon be attracted by the content of the meeting, make their meetings fruitful, and then invest in more enlightening work.
5. When AI handles daily meeting tasks, more personal interaction becomes possible and all efforts can be focused on collaboration
The more conference participants pay attention to the content of the conference, they will put forward better ideas and more creative problem solutions, so as to establish a harmonious team relationship. Participants communicate honestly in the meeting and create a team that can play a better role.
In short, AI will improve the way people cooperate with each other. Eliminating the duplication and tediousness in conference management can reduce some restrictions on people’s work. In the long run, let AI assistants handle necessary and less valuable tasks, such as notes, action items, agendas and reminders. So that participants do not have to worry about these tasks and can gain something in each meeting.
Responsible editor: CT